Data protection statements

EU-OSHA must provide detailed information when personal data are collected from the data subject (Article 15 and 16 of Regulation 2018/725). Below you can access the details for each processing operation.

Client Relationship Management

Client Relationship Management - Newsletters (181.07 KB)

Client Relationship Management - Personal data stored in the agency’s Client Relationship Management (CRM) (186.66 KB)

Client Relationship Management - Feedback requests to stakeholders 2025 (195.41 KB)

Documentation

Documentation - EU-OSHA registry - custody of the Document Management System (184.06 KB)

Documentation - Requests for access to documents (745.06 KB)

Documentation - ARES (744.9 KB)

Events and meetings

Events and meetings - Events, conferences and other meetings-EN (760.74 KB)

Events and meetings - Executive Board and Management Board virtual meetings (185.92 KB)

Events and meetings - Management and Executive Boards-EN (754.55 KB)

Events and meetings - Post meeting satisfaction survey (180.35 KB)

Events and meetings - Visits to EU-OSHA (182.84 KB)

Events and meetings - GPAs (751.67 KB)

Finance and Procurement

Finance and Procurement - Finance (184.12 KB)

Finance and Procurement - Procurement procedures (187.78 KB)

Facility Management

Facility Management - Emergency Plan (744.43 KB)

Facility Management - Security when accessing EU-OSHA premises (757.68 KB)

Governance

Governance - Activity-based time registration (183.69 KB)

Governance - Management of conflict of interest with respect to Management Board members and external experts (754.34 KB)

Governance - Selection and Appointment of EU-OSHA’s Executive Director (760.78 KB)

Governance - Management and Executive Boards (192.01 KB)

Governance - Privacy statement_EDCRC-EN (761.2 KB)

Human Resources

Human Resources - Administrative enquiries and disciplinary procedures (198.93 KB)

Human Resources - Anti-harassment procedure (192.6 KB)

Human Resources - Appraisal including probationary period (189.41 KB)

Human Resources - Executive Director’s appraisal procedure (185.07 KB)

Human Resources - Flextime Policy (183.84 KB)

Human Resources - Leave Management (186 KB)

Human Resources - Personal data of members of staff (763.09 KB)

Human Resources - Presence Management (185.78 KB)

Human Resources - Return to Work Protocol (187.7 KB)

Human Resources - Selection of confidential counsellors (187.68 KB)

Human Resources - Spontaneous job applications (183.8 KB)

Human Resources - Staff medical data (753.18 KB)

Human Resources - Teleworking (185.34 KB)

Human Resources - Training (191.42 KB)

Human Resources - Whistleblowing procedure (188.23 KB)

Human Resources - Selection and recruitment procedures (188.64 KB)

Human Resources - General processing in Sysper (804.87 KB)

Human Resources - Annual needs review (755.71 KB)

Safety and Health

Safety and Health - Risk assessment Home Office (756.84 KB)

ICT

ICT - Backup copies of data (182.56 KB)

ICT - Disaster Recovery Solution (181.22 KB)

ICT - Equipment management (177.71 KB)

ICT - EU-Login Access (184.15 KB)

ICT - Helpdesk (176.08 KB)

ICT - Identification and Management of accesses (184.15 KB)

ICT - Internet Access (180.16 KB)

ICT - Log management (179.24 KB)

ICT - Mail System (187.92 KB)

ICT - Telephone (178.47 KB)

ICT - M365 (757.44 KB)

ICT - JIRA (726.96 KB)

ICT - SECABC (461.15 KB)

ICT - Mobile Device Policy (234.25 KB)

Missions

Missions - Missions reimbursements (182.45 KB)

Research activities

Research activities - Call for expression of interests (749.24 KB)

Research activities - ESENER (188.43 KB)

Research activities - EU-consultation on policies and practices in relation to new forms of worker management through ai-based systems and osh (189.45 KB)

Research activities - Strategies and legislation on PSRs in selected European countries (136.15 KB)

Staff Committee

Staff Committee - Personal data exchange with the staff committee (181.39 KB)

Surveys

Survey Psychosocial risks and mental health at work - interviews (438.27 KB)

Surveys - Psychosocial risks and mental health at work - online survey (423.64 KB)

Surveys - Workers’ Exposure Survey (WES) on cancer risk factors in Europe 2022 (281.16 KB)

Surveys - Workers Exposure Survey (WES) on cancer risk factors in Europe 2022 – pilote phase (974.01 KB)

Surveys - ESENER Transport (182.94 KB)

Surveys - Surveys Esener accomodation (156.32 KB)

Surveys - Stakeholders Survey - EUOSHA - 2024 (759.64 KB)

Surveys - 4th ESENER 2024 (937.17 KB)

Surveys - ESENER cognitive interviews 2025 (232.38 KB)

Surveys - Stakeholder interviews mental health (714.63 KB)

Surveys - Climate change implications on OSH (459.43 KB)

Websites and online services

Websites and online services - Social media (751.4 KB)

Websites and online services - Digital assets library-EN (378.09 KB)

Websites and online services - Logged-in website visitors (179.95 KB)

Websites and online services - OSHwiki editors (183.74 KB)

Websites and online services - OiRA tool users (744.42 KB)

Websites and online services - Website visitors (179.55 KB)