Organizational part of the Agency entrusted with the processing of personal data
Andrew Smith, Head of Communication and Promotion Unit
Purpose of processing
The purpose of the processing operation is the creation of your account, The submitted email address and nameis stored in our servers located in EU territory.
Type of data processed
Name and surname
Council Regulation (EC) No. 2062/94 of 18/07/1994 establishing the European Agency for Safety and Health at Work and subsequent amendments.
Lawfulness of processing
The processing is based on Article 5(a) of Regulation (EC) No. 45/2001 of the European Parliament and the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (hereinafter, Regulation (EC) No. 45/2001).
Access to the personal data, by other people than the partner itself, is granted on the basis of the role and responsibilities of the subjects involved (“need to know” principle):
- Duly appointed EU-OSHA staff
- External provider hosting and maintaining EU-OSHA’s server
- Legal Service, Civil Service Tribunal, the European Data Protection Supervisor, the European Anti-Fraud Office (OLAF), the European Ombudsman, the Court of Auditors, the Internal Audit Service, if applicable.
Only collaborators, contractors and Agency staff are allowed to log in, for the only purpose of working on the website
All the recipients mentioned above are bound by Regulation (EC) Nº 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. EU-OSHA will not disclose personal data to third parties. EU-OSHA will not divulge personal data for direct marketing for commercial purposes.
The EU-OSHA website does not collect statistics from logged in users. However, it will set temporary session cookies whenever you visit the site. They will be deleted when you close your browser session. More cookies may be set when you log in, to avoid typing in your user name (or optionally password) on your next visit. These last up to 30 days. You may clear these cookies after use if you are using a public machine and don’t wish to expose your username to future users of the machine. (If so, clear the browser cache as well). Cookies do not contain any personal information about you and cannot be used to identify an individual user.
This website uses Piwik, a software to generate web statistics, that is entirely hosted in EU-OSHA’s servers, located in the European Union. Piwik will store cookies in your computer, but no personal data will be collected. An anonymous ID will enable piwik to identify your session, but this ID is meaningless to anybody else, and it cannot be used to identify an individual user.
If you do not want EU-OSHA to track your activity through Piwik, you can opt-out from Piwik by clicking in the box below.
The data subject’s rights
Data subjects have the right to access, rectify and block their information (in case of inaccuracy of data), request their cancellation and object about their processing on the cases foreseen in Articles 13,14,15, 16 and 18 of Regulation (EC) N. 45/2001.
Should you have queries or complaints regarding the collecting, processing or use of your personal data, please contact us at: email@example.com, including in the subject the words “data protection”.
Information on the conservation period of data
The data will be kept by the Agency as long as this is necessary for the creation of anonymous statistical reports.
We take appropriate security measures to protect against unauthorised access to or unauthorised alteration, disclosure or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, including appropriate encryption of communication and physical security measures to guard against unauthorised access to systems where we store personal data.
Request for information
For any further information regarding the handling of their personal data, data subjects can address their request to EU-OSHA Data Protection Officer at: firstname.lastname@example.org.
Recourse to the EDPS
Data subjects are entitled to make recourse to the European Data Protection Supervisor: http://www.edps.europa.eu, should they consider that the processing operations do not comply with Regulation (EC) No. 45/2001.