Privacy statement (OSHmail form)
Organizational part of the Agency entrusted with the processing of personal data
Andrew Smith, Head of Communication and Promotion Unit
Purpose of processing
The data requested on this form is collected for the purpose of sending the monthly EU-OSHA newsletter, and occasionally, a survey to obtain feedback on the Agency’s performance in relation to the Annual Management Plan and the Multi-annual Strategic Programme. The submitted email addresses are stored in our automated mailing list management application, Listserv, hosted in servers located in EU territory.
Type of data processed
Council Regulation (EC) No. 2062/94 of 18/07/1994 establishing the European Agency for Safety and Health at Work and subsequent amendments.
Lawfulness of processing
The processing is based on Article 5(a) of Regulation (EC) No. 45/2001 of the European Parliament and the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (hereinafter, Regulation (EC) No. 45/2001).
Access to the personal data is granted on the basis of the role and responsibilities of the subjects involved (“need to know” principle):
- Duly appointed EU-OSHA staff
- External provider hosting and maintaining EU-OSHA’s server
- Legal Service, Civil Service Tribunal, the European Data Protection Supervisor, the European Anti-Fraud Office (OLAF), the European Ombudsman, the Court of Auditors, the Internal Audit Service, if applicable.
All the recipients mentioned above are bound by Regulation (EC) Nº 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. EU-OSHA will not disclose personal data to third parties. EU-OSHA will not divulge personal data for direct marketing for commercial purposes.
The data subject’s rights
Data subjects have the right to access, rectify and block their information (in case of inaccuracy of data), request their cancellation and object about their processing on the cases foreseen in Articles 13,14,15, 16 and 18 of Regulation (EC) N. 45/2001.
You can cancel your subscription to the EU-OSHA newsletter at any time, by using the form at the bottom of this page https://osha.europa.eu/en/news/oshmail/, or by clicking on the link at the bottom of any EU-OSHA newsletter in your inbox.
Should you have queries or complaints regarding the collecting, processing or use of your personal data, please contact us at: firstname.lastname@example.org, including in the subject the words “data protection”.
Information on the conservation period of data
The data will be kept by the Agency as long as this is necessary for the submission of the newsletter.
Request for information
For any further information regarding the handling of their personal data, data subjects can address their request to EU-OSHA Data Protection Officer at: email@example.com.
Recourse to the EDPS
Data subjects are entitled to make recourse to the European Data Protection Supervisor: http://www.edps.europa.eu, should they consider that the processing operations do not comply with Regulation (EC) No. 45/2001.