EUOSHA/AD/09/01 Human Resources Manager (AD 7) - CANCELLED
RECRUITMENT FOR THE EUROPEAN AGENCY FOR SAFETY AND HEALTH AT WORK (BILBAO)
The European Agency for Safety and Health at Work is a decentralised agency of the European Union, established in 1996 and based in Bilbao (Spain). The Agency has a staff of approximately 65.
The aim of the European Agency for Safety and Health at Work (EU-OSHA) is to promote safer, healthier and more productive workplaces by providing the European institutions, the Member States and those involved in health and safety at work with technical, scientific and economic information. Further information on our activities can be found on our website: http://osha.europa.eu
The Agency is organizing a selection procedure with a view to drawing up a reserve list for the recruitment of temporary agents for the following position:
EUOSHA/AD/09/01 Human Resources Manager (AD 7)
Three-year renewable contract (subject to a probationary period of six months)
1. JOB FRAMEWORK
Reporting to the Head of the Resource and Service Centre, the Human Resources Manager will lead a four-person team in the development and management of Human Resources, including the formulation of policies and the administration of staff contracts and related rights and obligations in line with the EU-OSHA’ s regulatory environment.
2. JOB PROFILE
The jobholder will be in charge of formulating policies and procedures and implementing the administration of Human Resources at the Agency, with the support of the Human Resources Section.
Main functions and duties
Reporting to the Head of the Resource and Service Centre, the Human Resources manager will be responsible for:
- Assisting the Head of the Resource and Service Centre and the Management Group in all Human Resource matters of the Agency. In particular, he/she will be responsible for the formulation and implementation of Human Resource strategies and for the delivery of policies in line with the Agency’s mission and objectives and Staff Regulations applying to officials and other servants of the European Communities;
- Developing an appropriate framework of rules and regulations, personnel policies and instruments and providing timely and appropriate advice and information on HR related issues ;
- Ensuring the correct implementation of relevant regulations and procedures in the administration of Human Resources, and that activities are properly initiated and planned according to their operational and financial requirements;
- Setting up and monitoring of the implementation of an electronic HR management system;
- Organising, supervising and monitoring the work of the HR team and its contribution to the objectives assigned as well as the work the documentation section;
- Ensuring timely payment of staff salaries and allowances; and sound financial management of the Agency’s HR budget;
- Ensuring quality, accuracy and integrity of personnel data, analysis and reporting;
- Launching the necessary procurement procedures and monitoring the implementation of contracts;
- Overseeing the implementation of efficient recruitment procedures, developing and implementing career development schemes;
- Formulating and administering training plans for Agency staff ensuring the continuous professional and personal development of staff in line with the competence and skills needs of the Agency;
- Ensuring smooth communication with the Agency staff and contribute to effective social dialogue with staff representatives on HR issues;
- Liaising and consulting with counterparts in other institutions (Commission, Court of Auditors, etc) and /or other European Agencies;
- Supporting any other Human Resources related task, as appropriate.
3. ADMISSIBILITY CRITERIA
To be considered eligible, applicants must satisfy the following requirements on the closing date for submission of applications.
- Be a national of one of the Member States of the European Union;
- Enjoy your full rights as a citizen;
- Have fulfilled any obligations imposed on you in your home country by the laws on military service;
- Be physically fit to perform the duties linked to the post; 
- Have a level of education that corresponds to:
- Have completed university studies attested by a diploma/certificate when the normal period of university education is four years or more;
- Have completed university studies attested by a diploma/certificate and appropriate professional experience of at least one year when the normal period of university education is at least three years;
- In both cases, in addition to the above-mentioned diploma/certificates and professional experience, you must have at least a further six years’ full time professional experience relevant to the duties concerned (after the award of the qualification certifying the completion of the level of studies required);
- Have an excellent command of English, both spoken and written, with a good command of at least one other official language of the European Union;
- Meet the appropriate character requirements for the duties involved.
4. SELECTION CRITERIA
- Technical skills
- Ability to plan and design HR strategies and develop related HR policies;
- Experience in dealing with broad HR management issues in a multicultural environment and preferably within the context of the EU.
- Personal competencies
- Ability to set priorities, to plan and organise tasks and to use resources effectively and efficiently to ensure work completion while achieving results; analytical capacities, negotiating skills;
- Inter-personal skills, team-working ability and capacity to motivate;
- Effective communication skills and ability to liaise effectively with people at all levels both within the organisation and with external bodies;
- Impeccable respect for the discretionary and confidentiality requirements of the post;
- Good sense of initiative, flexibility, reliability and willingness to accept responsibility as well as ability to work under pressure;
- Ability to work in a multicultural environment.
- Assets to be considered advantageous for selection
- Graduate or post-graduate studies in Human Resources, Public or Business Administration;
- Knowledge and experience in dealing with European Staff Regulations and procedures, policy instruments in public administrations, specifically in an EU institution or body;
- Good command of French, as this is the working language in most of the Commission services responsible for Staff issues.
5. ENGAGEMENT AND CONDITIONS OF EMPLOYMENT
The engagement for a vacant post will be decided by the Agency’s Director on the basis of the reserve list of candidates proposed by the Selection Committee. Candidates should note that an inclusion in the reserve list does not guarantee recruitment. The established reserve list may be used for the recruitment of a similar post depending on the needs of the Agency and will be valid until the end of the year following the year of engagement concerned by this selection process (the validity of the reserve list could be extended).
A contract offer will be made pursuant the Conditions of Employment of Other Servants of the European Communities  for a three-year period (subject to a probationary period of six months) which may be renewed not more than once for a fixed period of time. Any further renewal shall be for an indefinite period.
The post is based in Bilbao. The job holder shall work in a multicultural environment where ongoing dialogue between management and staff, including representatives of the staff, is regarded as vital. The Agency is characterised by open plan and small office seating arrangements as well as a no smoking policy that forms part of its health and safety at work overall policy. Working time is based around flexitime and core working hours. English is the Agency’s main working language.
Pay and welfare benefits
The monthly basic gross salary at AD 7 step 1 is € 5364. In addition to this basic salary, the jobholder may be entitled to various allowances, in particular an expatriation or foreign residence allowance and family allowances, including household allowance, dependent child allowance, pre-school allowance and an education allowance, which may represent a significant percentage of the total remuneration.
Under certain circumstances, in particular where the jobholder is obliged to change his/her place of residence in order to take up employment, the Agency may also reimburse various expenses incurred on recruitment, notably removal expenses.
The salary of the jobholder is subject to a Community tax deducted at source and is exempt from national tax. The salary package includes the European Community social security and pensions schemes. Candidates are invited to familiarise themselves with employment conditions as stated in the Staff Regulations of Officials of the European Communities, Conditions of employment of other servants of the European Communities  .
6. APPLICATION PROCESS
There are two stages to the application process:
Stage 1 - Online registration
Candidates are requested to send their completed application in the main working language of the Agency, which is English. All parts of the application form must be completed in full and candidates should assess and check before submitting their application form whether they fulfil all the conditions for admission laid down in the vacancy notice, particularly in terms of qualifications and relevant professional experience.
Applications must be sent to firstname.lastname@example.org by not later than 23:00, Central European Time (CET) on 4th January 2010. The subject of the e-mail should include the reference of this vacancy (EU-OSHA/AD/09/01) and the candidate’s surname.
Candidates will be eliminated if they:
- do not use and duly complete the official application form provided by the Agency;
- their application is received after 4th January 2010 at 23:00, CET;
- do not meet the admissibility criteria;
- do not follow the guidelines for online registration detailed above.
The Agency regrets that, due to the large volume of applications it receives, only candidates invited to interview will be contacted.
Stage 2 - Submission of a full application (only for candidates invited to an interview)
Candidates invited for interview must bring with them on the day of the interview original supporting documents (proof of nationality, diplomas, academic qualifications, employment certificates, professional references etc.) needed to prove that they satisfy all conditions for admission as well as one set of copies.
All documentary evidence of professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held. On the day of the interview the candidate will be requested to sign his/her application form and by signing the form the candidate certifies on his/her honour that the information provided is complete and accurate.
The purpose of processing of the data submitted by candidates is to manage each application in view of a possible pre-selection and recruitment at the Agency. The personal information the Agency requests from applicants will be processed in line with Regulation (EC) N° 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.
7. SELECTION PROCEDURE
A Selection Committee is appointed for each selection procedure. The Selection Committee will analyse the applications to assess their compliance with the requirements specified above. On this basis the Selection Committee will identify the best admissible candidates and invite them for an interview, which could include other appropriate testing.
The work of the Selection Committee and its deliberation is confidential. Candidates shall not make direct or indirect contact with the Selection Committee or have anybody do so on their behalf. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.
All inquiries for information should be addressed to email@example.com or by letter to the European Agency for Safety and Health at Work, Gran Via 33, E-48009 Bilbao, Spain, quoting the reference of the competition (EU-OSHA/AD/09/01).
The Agency is an equal opportunity employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation.
8. APPEAL PROCEDURES
If a candidate considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities at the following address:
European Agency for Safety and Health at Work
33, Gran Via
The complaint must be lodged within 3 months. The time limit for initiating this type of procedure (see Staff Regulations as modified by Council Regulation No 723/2004 of 22 March – http://europa.eu/eur-lex) starts running from the time the candidate is notified of the act adversely affecting him/her.
 As a condition for the engagement, the successful candidate shall be medically examined in order that the Agency may be satisfied that he/she fulfils this requirement of Article 12(d) of the Staff Regulations, Conditions of employment of other servants of the European Communities.