Traineeship - EU-OSHA/TR/09/01
The European Agency for Safety and Health at Work (EU-OSHA or the Agency) is a decentralised agency of the European Union, established in 1996 and based in Bilbao.
The aim of the EU-OSHA is to promote safer, healthier and more productive workplaces by providing technical, scientific and economic information to the Community institutions, the Member States and those involved in health and safety at work.
EU-OSHA is announcing a traineeship opportunity lasting six months for a graduate who is a national of an EU member state. The traineeship shall be based at the Agency’s Brussels Liaison Office and offers a varied work experience that includes a study visit to the Agency’s headquarters in Bilbao, Spain.
The traineeship shall aim principally to:
• provide work-training experience in key areas of the Agency’s work;
• extend and apply knowledge acquired in the course of studies or working life;
• provide practical working knowledge of the Brussels Liaison Office of the Agency;
• enable the trainee to acquire work experience through the contacts s/he makes.
The Agency is an equal opportunity employer and accepts applications without distinction on the grounds of age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or family situation. Furthermore it offers a smoke-free work environment.
2. Traineeship Description
Unit: Network Secretariat Period: September 2009 – March 2010
The trainee shall provide assistance and support to ensure the smooth functioning of the Brussels Liaison Office. The trainee shall be provided with work experience in an EU agency.
Description of the work
Reporting to the Manager of the Brussels Liaison Office, the trainee will be expected to carry out the following:
• Assist with the day-to-day running of the Brussels Liaison Office. This involves dealing with the public, answering and referring queries, telephone and email response and administrative tasks.
• Prepare meetings for the Manager including assistance with diary management, document management, preparation of power point presentations and follow-up.
• Attend selected meetings with the Manager in particular within the EU institutions.
• Assist with the preparation of all Agency events in Brussels such as partner meetings, media events and campaign activities.
• Assist as required with specific project work, including report-writing as designated by the Manager.
• Facilitate regular and systematic liaison with the Bilbao headquarters of the Agency.
A one week study visit to the Bilbao headquarters to deepen knowledge of the functioning of the European Agency for Safety and Health at Work is also envisaged.
A university degree following at least three years of study in either a social science or business studies.
Fluent English, both spoken and written, and knowledge of any one other EU language as well as computer skills applicable to a Windows environment.
3. Application Procedure
There are two stages to the application process:
Stage 1 - Online registration
At the first stage candidates must submit their application electronically using the application form on the EU-OSHA website /. Applications must reach email@example.com by not later than 23:00, Central European Time (CET) on 8th July 2009 and the subject title noted by applicants should include the reference number of the application.
Candidates are requested to send their completed application in English, the language in which the Agency mainly works. All parts of the application form must be completed in full. Incomplete applications will not be considered.
Stage 2 - Submission of a full application (only for candidates invited to an interview)
At the second stage, should the candidate be invited for interview, in order for the application to be considered complete candidates must bring with them on the day of the interview photocopies of all the supporting documents (proof of nationality, diplomas, academic qualifications, employment certificates, professional references etc.) needed to prove that they satisfy all conditions for admission.
All documentary evidence of professional experience must indicate start and end dates for previous positions and the start date and continuity for the current position held. On the day of the interview the candidate must sign his/her application form and by signing the form the candidate certifies on his/her honour that the information provided is complete and accurate.
Candidates will be eliminated if:
• their application is received after 8th July 2009 at 23:00, CET.
• they do not use and duly complete the official application form provided by the Agency.
• they do not meet the general conditions described in the pre-requisites section.
Once the Agency has received a completed application form the candidate concerned will receive an acknowledgement. Eligible candidates shall be selected on the basis of their application. The Agency regrets that, due to the large volume of applications it receives only candidates of particular interest will be contacted.
Candidates must be prepared to submit proof of their qualifications upon request since if successful, they will be required to produce originals of their diplomas, academic qualifications and employment certificates upon request.
A Selection Committee is appointed for the selection procedure and it shall oversee the analysis of the applications to assess and select those best matching the profile and qualifications required for this traineeship. On this basis the Selection Committee can invite the best admissible candidates for an interview which may include other appropriate testing.
The work of the Selection Committee is confidential. Candidates shall not make direct or indirect contact with the Selection Committee or have anybody do so on their behalf. The Appointing Authority reserves the right to disqualify any candidate who disregards this instruction.
All inquiries for information should be sent by e-mail to firstname.lastname@example.org
, quoting the reference of the traineeship.
4. Engagement and Conditions of Traineeship
Engagement for a traineeship will be decided by the Agency’s Director on the basis of a reserve list of candidates proposed by the Selection Committee. Candidates should note that an inclusion to the reserve list does not guarantee selection. The established reserve list may be used for other similar traineeships depending on the needs of the Agency and will be valid until the 31 December following the year of engagement.
The traineeship is supported by a monthly grant of €1,047.55. Whilst a travel allowance will be given to the chosen candidate, s/he however will have to arrange his/her own health insurance.
Applicants are advised to read Decision No RSC (07) 28, since it contains relevant information with regards to traineeships at the Agency.
5. Data Protection
The purpose of processing of the data submitted by candidates is to manage each application in view of a possible pre-selection and recruitment as a trainee at the Agency. Unsuccessful application files shall be kept for two years following the closure of the selection procedure, after which time they are destroyed. The personal information requested from applicants will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18th December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.