6. Documenting the risk assessment

A record of the results of risk assessments at work should be kept. Such a record can be used as a basis for:

• information to be passed to the persons concerned
• monitoring to assess whether necessary measures have been introduced
• evidence to be produced for supervisory authorities
• any revision if circumstances changes.

 
A record of at least the following details is recommended:

• name and function of the person(s) carrying out the examination
• the hazards and risks that were identified
• the groups of workers who face particular risks
• the necessary protection measures
• details of the introduction of the measures, such as the name of the person responsible and date
• details of subsequent monitoring and reviewing arrangements, including dates and the people involved
• details of the involvement of workers and their representatives in the risk assessment process.

The records of assessments should be drawn up with the consultation and participation of workers and/or their representatives and made available to them for information. The workers concerned should, in any case, be informed of the outcome of each assessment that relates to their work station, and the action to be taken as a result of the assessment.